People and places

Add staff, rooms and equipment under KahunaCart → Bookings → People and places. Each service specifies which resources it needs, such as a groomer and a tub for a grooming appointment.

Before you begin

kahunacart.bookings.view to read the screen, kahunacart.bookings.manage to add anybody or change anything.
A set of opening hours to point them at, or a location with hours of its own.

Resource types

All three resource types use the same availability rules.

Kind	What it is	Has a count
Person	Somebody who does the work	No — a person is one person
Room or space	A treatment room, a studio, a court	Yes, where the shop has several identical ones
Equipment	A tub, a bike, a machine, a lane	Yes

A count greater than one represents interchangeable resources. The diary allows that many simultaneous reservations.

Use a shared count for interchangeable resources. Ten identical lanes can use one record with a capacity of ten. Create separate records for named rooms when each needs its own diary column.

Property is the fourth resource type, used for accommodation and other rentals booked by date. It requires Rentals. Without that add-on, you can edit nightly services, but the picker and cart refuse new bookings.

Edit a resource

Field	What it does
What kind	Person, room or equipment. It changes the words, not the behaviour
Name	What you call them
Short name	Used in links. Made from the name if you leave it empty
How many	How many identical ones there are, on rooms and equipment
Colour	What their blocks are drawn in on the overview calendar and on the front desk's diary
Can be booked	Off keeps them and their history and stops them taking anything new

Choose distinct colours so staff can identify resources quickly in the diary.

Hours and location

Field	What it does
Hours	The set of hours they work
Where	Which location they work at
Timezone	Theirs, where it is not the hours' own

Hours fall back from the resource to its location, then to the service. If no schedule applies, the resource is closed.

Link a staff account

Link a person to their site account to give them access to their own appointments at the front desk. They do not need admin access.

The field lists site accounts by username. Leave it empty for resources managed by reception rather than by the person signing in.

Record time off

Add time off for whole-day absences, maintenance or closures. Enter the start and end dates and an optional reason.

Time off uses the resource’s timezone. An absence on the 4th blocks that local date.

Time off overrides all opening hours, including weekly schedules, location hours and date overrides.

Connect calendars

The same editor includes two calendar panels:

Calendar feed publishes the resource’s bookings for subscription in a calendar app.
Block time from other calendars imports busy periods and removes those times from availability.

See Calendar sync.

Disable or remove a resource

To stop new bookings while retaining history, clear Can be booked on the resource’s record.

You cannot remove a resource with upcoming appointments. The message shows how many remain; move or cancel them before deleting the resource.

Opening hours - the sets of hours the Hours box points at
Services - the needs that put these people and things into a pool
Calendar sync - the two calendar panels on this screen
The front desk - what the Signing in box is for
Customer accounts - the site accounts that box lists